We only collect and store your Information where we have lawful grounds and legitimate reasons to do so.
We collect, use and store your personal information in order to fulfill requests for quotes, products and services as part of our insurance broking, claims handling and risk management business.
It may also be used to verify your identity, to process payments and to enable us to carry out sanction, anti-money laundering and other financial crime checks, as required. If you pay by instalments, your information may also be used to arrange credit.
The use of your data is essential to enable you to enter into an insurance contract and for it to operate, such as in the event of a claim. If you do not provide the information required, we are unlikely to be able to provide accurate advice or arrange your insurances or provide certain other services to you.
We may monitor emails and other communications with you and when you contact us, we will keep a record of that correspondence and any information provided to us in that or subsequent communications.
Under data protection laws, for each purpose we must be able to rely on a legal ground to justify why we are using your (non-sensitive) personal information. The legal grounds that we may rely on are:
|For processing (non sensitive) personal Information|
|Performance of our contract with you||Processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract|
|Compliance with a legal obligation||Processing is necessary for compliance with a legal obligation to which we are subject|
|For our legitimate interests where these do not cause you undue harm||Processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal information.
Our main legitimate interests for using your personal information are:
When we use your sensitive personal information (for example information about your religious beliefs, criminal convictions, political opinions or health) we must be able to rely on an additional legal ground. The additional legal grounds that we may rely on in these instances are:
|For processing sensitive personal Information|
|Substantial public Interest||Processing is necessary for insurance purposes.|
|Your explicit consent||You have given your explicit consent to the processing of your sensitive personal information for one or more specified purposes.
You may withdraw your consent at any time by contacting us. If you do so, you may not be able to receive the benefit of some of our services where in order to provide them, we rely on your explicit consent to process your sensitive personal information.
|For legal claims||Processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity|
|You have made this information public||You have made your sensitive personal information manifestly public.|
Personal information is any information that may identify a living individual. We collect personal information such as name, email addresses, telephone numbers, date of birth, financial details, IP addresses, or employment details, depending on the nature of the insurance or service we are arranging.
We may collect, use and store sensitive personal information (so called special categories of data}, such as criminal convictions, medical conditions or information about your religious beliefs (for example, where you have expressed a specific dietary requirement which is indicative of such beliefs) as necessary in relation to insurances or risk management activity. This information may be shared with insurers and other third party service providers. Where necessary we shall obtain your consent to the processing of such information.
We may collect information from:
We might collect your personal information if:
Where you have registered for a School Insure event we will use your personal information to:
We may collect your non-sensitive personal and sensitive personal information:
We may also disclose your personal information to other third parties where:
We never share your information outside our organisation for marketing purposes.
We are committed to only sending you marketing communications that you have expressed an interest in receiving. Emails may include:
Where you have registered for an event, we and/or approved third parties may also send you marketing emails relating to the event that you have registered for, for example providing details of the exhibitors appearing.
You can unsubscribe from such emails at the time of registering for the event or at any time subsequently by clicking the unsubscribe link at the bottom of any email or by contacting us.
School Insure is committed to keeping your personal information secure. We keep your personal information in a secure server and have appropriate security measures in place in our physical facilities.
Whilst we strive to protect your personal information, due to the nature of the internet we cannot guarantee the security of any information you transmit to us. With this in mind, any transmission is at your own risk and we urge you to take every precaution to protect your personal information while you are online.
We will not transfer your data outside the UK. However, it’s possible your data may be transferred by an insurer or another third party who we share your data with, to countries located outside the UK. These countries may not offer the same level of protection for the data as within the UK.
As far as possible, we have taken steps to safeguard your personal information.
The right to access your personal Information
Subject to any relevant exemptions, you are entitled to see a copy of the personal information we hold about you and to request details of how we use your personal information including any disclosures made. To exercise your rights to access your personal information, please contact us. There will not usually be a charge for dealing with these requests.
Your personal information will usually be provided to you in writing, or where you have made the request by electronic means, your personal information will be provided to you by electronic means, where possible.
The right to rectification
We take reasonable steps to ensure that the personal information we hold about you is reliable and as accurate and as complete as necessary for its intended use but you are entitled to ask us to update or amend any inaccuracies in the personal information that we hold about you. To request us to update or amend any personal information we hold about you, please contact us.
The right to object to marketing
As set out in section 5, marketing, you are entitled to object to receiving marketing material from us at any time. You can exercise this right by clicking ‘unsubscribe’ on any marketing email you receive from us or by contacting us.
Under certain conditions, you may also have the right to require us to:
If you contact us to exercise any of these rights we will confirm your right to do so and respond in most cases within 30 days.
If you are not satisfied with our use of your personal information, with our response to any exercise of your rights set out in section 9 or if you believe us to be in breach of our data protection obligations, you have the right to complain to the Information Commissioner’s Office at:
The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire
SK9 SAF. Telephone: 0303 1231113
Our website may contain links to other third party websites. If you follow a link to any of those third party websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for their policies or processing of your personal information. Please check these policies before you submit any personal information to such third party websites.
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